VIPIRG Nov 23 Semi-Annual General Meeting

VIPIRG will be hosting an SAGM on November 23 at 7pm in Fortune Art Gallery (537 Fisgard St).

Agenda

1 . Call to Order

2. Acknowledgement of Territories

3. Approval of Meeting Chair

4. Adoption of Agenda

-Agenda of November 23 2019 SAGM

5. Approval of Minutes

-Minutes of March 21 2019 AGM

6. Motions for Consideration (see below)

Motion to amend the Bylaws

7. Board Chair’s Report

8. Question Period

9. Adjournment

November 23 2019 VIPIRG AGM (1).png

MOTION TO AMEND SECTION 1 - NAME OF SOCIETY

Whereas Vancouver Island Public Interest Research Group (VIPIRG) has relocated to a new location outside the University of Victoria, and no longer utilizes a PIRG model.

BIRT SECTION 1 be amended as follows:

The name of the Society is the Island Network for Education, Advocacy and Research (I-NEAR)

MOTION TO AMEND BYLAW 2 - PURPOSE

Whereas the Society is now located off-campus and no longer solely focuses on student issues.

BIRT Section 2 be amended as follows

a. To promote and conduct research on issues of public interest and concern;

b. To make information acquired through the research activities of the Society available to the

public;

c. To promote and undertake appropriate citizen action community education and action, including, but not limited to,

representation before legislative, administrative and judicial bodies, where research activities

of the Society indicate this to be in the public interest;

d. To facilitate student participation in public interest research and to aid students and community members in developing effective citizenship skills; 

e. To set up and maintain a Community Resource Centre which will aid students community members in accomplishing such

objectives as stated above; and

f. To support the development of and to co-operated with other PIRGs as the occasion arises. To collaborate with other community organizations in Victoria and on the Island 

MOTION TO AMEND SECTION 5

Whereas the Society is no longer collecting student fees

BIRT that SECTION 5 be amended as follows:

S. 5 Interpretation and Definitions

1) In the Constitution and Bylaws of the Vancouver Island Public Interest Research Group

Society,

a. “the Society” means the Vancouver Island Public Interest Research Group Society, Island Network for Education, Advocacy and Research 

b. “member” means an ordinary or associate member of the Society, in accordance with Bylaw 

c. “board” means the Board of Directors elected by members,

d. “Director” means an elected voting director of the Board,

e. “VIPIRG fee” means the fee paid to the Society by students at the University of Victoria,

f. “ordinary resolution” means a resolution passed in a general meeting by the members of the

Society by a simple majority of votes cast in person,

g. “special resolution” means a resolution passed in a general meeting by a majority of not less

than seventy-five percent (75%) of those members of the Society who vote in person.

2) Words importing the singular include the plural, and those importing a female person include a male person, and vice versa.

MOTION TO AMEND BYLAW 1

Whereas the Society no longer has student and non-student members, there is no need for a distinction between Ordinary Members and Associate Members. As such, only 1 category is needed.

BIRT that bylaw 1 be amended as follows:

1) Membership

a)Membership in the Society shall be limited to persons interested in furthering the objectives of the Society and shall consist of anyone who has submitted an application for admission online or in person.

b) Membership is free 

c)Memberships are not transferable.

d) Any member may withdraw from the Society by delivering to the Society a written resignation via email or a physical copy.


2) Associate members

(a) Individuals who are not ordinary members may become an Associate member of the

Society by paying an annual fee equivalent to that of ordinary members.

(b) Non-students may become associate members upon payment of a fee set by the Board.

(c) Corporations and other societies shall not be eligible for membership in the Society. 

MOTION TO AMEND BYLAW 3
Whereas VIPIRG no longer collects student fees.
BIRT that Bylaw 3 be removed as follows:

Bylaw 3 VIPIRG Fee and Refund Period

1) The VIPIRG fee shall be established from time to time by the membership through a

referendum.

2) Any ordinary member may, upon proof of payment of the VIPIRG fee, obtain a refund during

the refund period.

3) Associate members shall not be eligible for a refund or their membership fee.

4) The refund period shall be held once per UVIC academic semester within 30 days of the

Society’s receipt of student fees. The duration of the refund period shall be 10 consecutive

working days.

5) The refund period will be advertised at least seven (7) days before the commencement of said

period. Advertising shall consist of:

(a) prominent posting of refund period information as follows:

(i) there must be at least fifty (50) posters posted on UVIC campus

(ii) one poster must be posted in each classroom building.

OR

(b) an advertisement in the official student newspaper of at least 1/6 of a page.

MOTION TO AMEND BYLAW 4
Whereas the Society no longer collects student fees.
BIRT that Bylaw 4 be removed as follows:


Bylaw 4 Referenda

1) A referendum may be called by the Chair of the Board based on a resolution passed by simple

majority of votes cast by the Board.

2) The Board shall ensure that the wording of the referendum is clear and unambiguous and

capable of being answered yes or no.

3) A referendum shall be conducted for at least twenty (20) hours over a minimum of five (5) days

and shall begin not less than fourteen (14) days and not more than forty (40) days after the

passing of the resolution.

4) A referendum shall be binding on the Board where a majority of the votes cast support the

referendum and the number of votes cast is equal to or greater than five percent (5%) of the

members by the last day of the referendum.

5) Each member shall be entitled to one vote in a referendum and no proxy voting will be allowed.

6) Notice:

(a) Notice shall be given at least fourteen (14) days prior to a referendum by a notice in the

official student newspaper and a notice posted conspicuously in the Society’s office and

in at least three conspicuous places on campus.

(b) Notices of a referendum shall clearly state the dates, times, places and purposes of the

referendum, and shall state the text of the referendum question.

7) Any referenda which refer to dissolution of the VIPIRG fee shall not also refer to the dissolution of the Society itself.


MOTION TO AMEND BYLAW 5
Whereas the Society wants to encourage individuals to get involved in the organization and ensure organizational memory
BIRT that Bylaw 3 be removed as follows:Bylaw 5 Board of Directors

1) Members of the Board.

(a) Members of the Board shall be elected in annual elections. Terms of office for members

of the Board shall be for one (1) year two years or until the next annual election. Board Members can run for re-election.

(b) Members of the Society shall elect eight (8) ordinary members to the Board.

(c) Members of the Society shall elect a maximum of three (3) Associate members to the

Board. 


MOTION TO AMEND BYLAW 7
Whereas the Society is no longer based in the University of Victoria, and is no longer affiliated with the University of Victoria newspaper.
BIRT that Bylaw 7 be amended as follows

(5) Notice of General Meetings

(a) Notice shall be given to ordinary members at least ten (10) business days prior to a

general meeting by:

(i) a notice in the official student newspaper (either print or online),  an email notice to membership and o post on the VIPIRG website

(ii) posters displayed conspicuously in the Society’s office and across the campus,

according to University bylaws

(b) Notice shall be given electronically to associate members at least ten (10) business days

prior to a general meeting.

(c) Notices of a general meeting shall clearly state the date, time, place and proposed agenda,

including special business, of the meeting.

MOTION TO AMEND BYLAW 8
Whereas the Society is wants to encourage individuals to get involved in the organization and ensure organizational memory
BIRT that Bylaw 8 be amended as follows


(2) Appointment

(a) The Officers of the Society shall be elected from the Board by the Directors.

(b) The term of office shall be one (1) year two (2) years following the election of the Board.

(c) Officers shall not serve more than two (2) terms consecutively.

(d) An Officer ceases to hold an office if and when she is recalled, resigns or ceases to be a

Director.

VIPIRG ADMIN